UBP blog

08/05/2009

Three reasons your employee benefits information should be online

Filed under: employee benefit communication — ubpblogger @ 12:00 pm
Tags: ,

We are almost a decade into the 21st century and just about everything has migrated onto the Internet. You can shop online, book travel online, bank online and in Boston, MBTA customers can now update Charlie Cards online. Shouldn’t employee benefits information be online too?

Here are three good reasons to put all of your company’s benefits information into one user-friendly online portal.

  1. Books and binders are for the dark ages.

 Yet, many employers still use them to communicate benefits. Paper is becoming more and more obsolete each day as employees spend greater amounts of time surfing the web. So, when you hand your employees a huge binder with all of their benefits summaries stuffed into it, you might as well just be handing them a scroll written with one of those feather pens. 

In fact, why don’t you just write their benefits information in old English while you’re at it? How does “thou shalt have access to thine health insurance 90 days following the date thou art hired” sound? Pretty old fashioned, right?

If you want to move your employee benefit communication away from the outdated and old-fashioned, there’s no better time than now to make the move to the Web.

 2.    HR needs a permanent vacation from redundant questions.

Anyone in HR knows that it’s more than a full-time job. You’re responsible for recruiting and retaining top talent, compliance with federal and state laws and so much more. Then, there’s benefits. Not only do you have to administer and communicate them, you have to answer the same questions about them every day.

Putting all employee benefits information into a user-friendly, secure online portal will take this burden off your shoulders. The next time employees come to you with redundant requests (i.e. “can I have a claim form?’) you’ll just need to point them in the direction of your website and they’ll be good to go.

 3.    There’s no such thing as “take your spouse to open-enrollment day”

This is significant because 50% of employees (who make up the audience at open enrollment meetings) don’t make the benefits decisions for their families, their spouses do. If the spouses are making benefits-decisions, shouldn’t they have self-service access to benefits information too?

An employee benefits portal with self-service access from anywhere there’s Internet helps out a lot with this. It allows employees and their spouses to view information on all benefits offered, make intelligent decisions together and even enroll from the comfort of their own homes.

Universal Benefit Plans has fully recognized that the future for benefit administration and communication is on the Internet. We have all the resources you’ll need to make your move to the Web a seamless one so call us at (617) 859-1777 and we’ll gladly share them with you.

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